Budget & Expenses Guidelines

What is my campaign budget for?

Your campaign budget is to be used to pay for ANY materials you purchase for your campaign e.g. banners, t-shirts, posters, cakes, paints etc.

How much am I allowed to spend?

The budget limits for candidates/agents to spend on campaign materials are as follows:

Position  
Full-time Officer £40.00
Part-time Officer £15.00
Student Trustee £10.00
NUS National Conference Delegate £10.00
Referendum Agent £80.00

What do I need to be aware of when completing my expenses claim?

  • You should account for everything you buy by keeping your receipts.
  • All t-shirts bought by candidates/agents will be charged at £1 regardless of purchase price.
  • Decoration of t-shirts should be costed separately.
  • Drawing pins and sticky tack do not need to be included in your budget.
  • If you use an item during your campaign that you already own this must be included in your budget at the cost that you bought it for.
  • If you receive an item for free from someone else, account for this at whatever it cost them.
  • You cannot part-charge. If you buy a multipack, account for the full price of the multipack.

How do I claim for my expenses?

  • When buying your campaign materials - make sure you keep receipts for every item you buy.
  • Download an Expenses Claim Form at rusu.co.uk/elections or ask for a copy at RUSU Reception.
  • Complete an Expenses Claim Form any attached all receipts to evidence cost of materials.
  • Submit form to RUSU Reception by deadline date stated on the Election/Referendum Timeline.
  • Candidates/agents who do not spend anything on campaign materials are still required to submit and sign an Expenses Claim Form.
  • Candidates/agents, who fail to submit a completed Expenses Claim Form or overspend, may be disqualified.

Where can I get some help/advice?

  • If you are in any doubt, please contact the Deputy Returning Officer or Chair of Elections Committee before purchasing/using campaigning material.
  • Any questions should be emailed to elections@rusu.co.uk.
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