Printing & Publicity Guidelines

Printing allowance

• Candidates/agents are entitled to an allowance of A4 photocopies in black or colour print, on white or colour paper (depending on stock). These are provided free of charge.
• The following positions are allocated a printing allowance for each candidate/agent:

• Photocopying support can be obtained from RUSU reception.
• Candidates/agents must bring their original artwork to RUSU reception (Hard copy only).
• Photocopying will be done on your behalf on first come, first served basis.

Displaying Your Campaign Materials

Within the Union and external walls

• You cannot display posters, flyers, banners or any other removable material on the electronic promotional boards within the RUSU building.
• Posters, flyers and banners may be secured (use sticky tack on walls) and displayed on any other walls within the RUSU building.
• If you wish to display at a height which requires assistance, please seek permission from elections@rusu.co.uk prior to displaying.
• You can display banners on temporary railings (outside the RUSU building) which will be provided by RUSU during the voting period. (For RUSU Main Elections ONLY).

Within University buildings and the rest of campus

• Posters, banners, stickers and any other material cannot be secured and displayed on any walls within University buildings.
• Posters/flyers may be displayed on University noticeboards, using drawing pins not sticky tack.
• Posters/banners/other removable material may be secured using cable ties/string to lamp posts.
• If you wish to display posters/flyers in University catering outlets/bars, you should obtain permission from the Supervisor on duty and ask where you can display them.
• If you wish to display banners within/outside a building, you must obtain permission from the Building Manager in the first instance.

It is not acceptable to:

• Obscure panels on glazed fire doors.
• Paint or chalk or in any other way mark the pavements/roads.
• Secure posters/flyers to University buildings (either internally or externally including corridor walls), as this is potentially damaging to the brickwork/decoration.
• Do not use stickers, sticky tape, glue or any other substance to secure materials.
• Do not put up banners on railings on roundabout railings near to Henley Business School.

Please note:

• Any posters and other materials obscuring existing signs or causing damage to University/RUSU property will be removed.
• Any posters or other materials not appropriately secured (e.g. by fixing to lampposts with something other than cable ties or string, or similar temporary easily removable materials) may attract a maintenance charge for its removal.
• All banners, posters and flyers must be removed within 48 hours after the election/referendum is completed. This must be done by candidates/agents or their campaign team.

Using Social Media/Email

• Candidates/agents and their teams may set up Facebook pages. The Chair of Elections Committee must be added to these.
• No activity group should give preferential treatment to specific candidate(s)/agent. For example, if a candidate/agent were to post in a group and another candidate/agent also wishes to post in that group, the group administrators must not favor one candidate/agent over another.
• Candidates/agents may not use mailing lists.
• No endorsement of other candidates may take place online or in person.

Where can I get some help/advice?

If you are in any doubt, please contact the Deputy Returning Officer or Chair of Elections Committee before producing, displaying or publishing campaigning material. Any questions should be emailed to elections@rusu.co.uk.