Room Bookings

RUSU room bookings

All affiliated student groups can book venues in the Students’ Union for meetings and events.

To book a room, complete a booking form which is available from the RUSU Reception. As much information as possible should be added to this form (What the event is / name of the event / how many attending / times / extras etc.).


This area can be booked from 7pm during the week and on some Saturday daytimes.

*Bar staff and *tech crew can be booked and *security may be needed at certain events.

Monterey Lounge

This area can be booked from 6pm, sometimes earlier depending on the event and some Saturday daytimes. A ‘bottle bar’ is available in this area.

*Bar staff and *tech can be booked.


This area can be booked for large events with or without *bar staff and *tech crew. Depending on the size and nature of the event, you may also need *security.

If food is required then this must be provided by RUSU and requested on the booking form. All tech requirements must be submitted at least 7 days in advance and preferably on the booking form.

Please note that if you have a regular training session booking in Mondial or 3sixty, this space may be required for events on some occasions and you will lose your booking. Where possible the Events Manager and Student Activities Team will seek to make alternative arrangements.

*Bar staff, tech crew, extra tech and security provision will incur charges but a quote for these will be supplied when booking is made.

Conditions apply when using the venues. Please read through these.

University room bookings

You can book rooms on campus by emailing (from your university account) with details of your event: the date, start and finish times, number of people, tech requirements and your room preference (if you have one). Remember that a lot of campus facilities are busy with teaching during the day and in the evening are only available until 22:00.

There is a considerable charge for the use of University facilities at the weekend. Please leave the room just as you found it.

  • All rooms should be vacated 10 minutes before the end of the session to allow for the changeover period.
  • Weekend / evening / vacation bookings will be subject to portering and access being arranged.
  • Catering can be ordered on ext 8427 or by contacting catering. Food is not allowed in any Lecture Theatre or the Library and you should check before ordering food for another room.
  • Additional AV equipment may be hired from Please be aware that you will receive an email either confirming your booking, or informing you that the/a room is not available. You do not have a booking until you receive confirmation.