Transport

No alcohol is allowed to be consumed on any form of transport (including public transport), when on a trip with your group.

You are representing the University and your behaviour has implications for its reputation. If it comes to our attention that you have breached this policy, you will face disciplinary action. When organising transport, you will need to take into consideration a number of factors; such as how many people are going, how much equipment you have, how much it will cost, etc.

Public transport: Reading has great transport links which can come at affordable prices if you plan in advance using your student railcard or group discount. The following websites may be of use:

Your own car:

  • Make sure your tax, MOT, insurance and servicing are all up to date.
  • Check our tyre tread limit and that all your lights and indicators are working.

Usually this is the best option for larger trips or when transporting a lot of kit/equipment. However these vehicles do not come with a driver and must be driven by someone from your group. Due to this there are a number of rules and regulations you need to adhere to. All vehicle types can be booked at RUSU’s reception.

Please be aware – you cannot book transport through the SU more than two weeks in advance.

A booking form must be completed before any booking is confirmed. RUSU have two 15 seater minibuses and one 9 seater people carrier. All other vehicles are hired in from a local company (MVF) and must be collected from and returned to them directly. Details of hire costs and cancellation fees can be found on the booking forms and at RUSU reception.

Hiring a minibus with up to 16 passenger seats: You can drive a minibus hired from RUSU with between 9 and 16 passenger seats that has a maximum GVW (Gross Vehicle Weight) of 3.5 tonnes providing all the following points apply to the driver/s:

  • They are over 21
  • They hold a valid UK driving licence and have done so for more than 2 years
  • They have no driving convictions
  • They have had no insurance claim in the last 5 years
  • They pass a RUSU driving assessment (details of assessments and booking them can be found at RUSU reception)

Hiring a people carrier, car or van: You can drive any of the above hired from RUSU with up to 8 passenger seats providing all the following points apply to the driver/s:

  • They are over 18
  • They hold a valid UK driving licence and have done so for more than 1 year
  • They have no driving convictions
  • They have had no insurance claim in the last 5 years
  • They pass a RUSU driving assessment (details of assessments and booking them can be found at RUSU reception)

All RUSU and MVF minibuses are covered for accidents and breakdown under RUSU’s insurance cover. RUSU vehicles carry copies of this information in the folder provided when keys are collected. MVF vehicles are all covered under one policy number M0000278MBPZ. There is only one phone number to report both accidents and breakdown – 0800 389 1708.

You will be asked for the policy number and vehicle registration.

If you are involved in an accident, please follow the below procedure:

  1. Stop and then check that all your passengers are safe.
  2. Assess any damage to your vehicle, and where necessary any third party vehicles.
  3. Where third parties are involved, exchange details by providing them with RUSU’s insurance policy information and phone number (0118 378 4100) and your own name and contact info. Make sure to collect their vehicle info as well their insurance policy information and contact details.
  4. If a third party was involved but has failed to stop, call the police on the relevant local authority number or the non-emergency number 101.
  5. Call RUSU and inform us of what happened (0118 378 4100).
  6. If the vehicle cannot be driven, call out the breakdown service (0800 389 1708).

There may be occasions where you have too many people to transport and can’t all fit on a minibus or you just can’t find a driver. Don’t give up hope as it may be worth considering hiring a coach or minibus with a driver provided. This tends to be a more expensive option as you will be paying for the driver’s time as well as the vehicle. A typical example of cost for a day trip to Bath for a 53 seat coach would be in the region of £500 - £600 but when divided up between everyone, still offers good value for money.

Booking forms can be found in the Student Activities office. Please fill in all the required information as it is vital to obtain you quotes. The Student Activities team will contact the local coach companies and inform you of the prices and availability. If you choose to go ahead with the booking, we will first ensure you have the funds available or the structure in place to collect them before we go ahead and make the booking for you.

Download the coach booking form here